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Business with East Gippsland Water

East Gippsland Water

Information for Suppliers

East Gippsland Water (EGW) manages its multi-million dollar annual spend on goods, services and capital works by endeavoring to deliver the best outcomes for external stakeholders, local industry and the broader community. This commitment is driven by:

The Financial Management Act 1994 which has a set of Financial Standing Directions and Instructions detailing mandatory requirements in regard to financial management by agencies.

The Project Development and Construction Management Act 1994 (Vic) which has a set of Ministerial Directions which are supported by mandatory instructions.  The Ministerial Directions for public construction procurement prescribe principles and procedures that Victorian government departments and public bodies must follow when they procure public construction works and services.

EGW however, wants to ensure best practice processes are implemented and to this end EGW has adopted a procurement policy and standard operating procedure that not only ensures we comply where required, but also that we take on the recommendations of non-mandatory guidelines as well.

EGW under its Procurement Policy, commits to the following principles of procurement:

  1. Value for Money – This is aimed at achieving the best overall outcome for money spent. It does not necessarily mean choosing the lowest price. Factors such as assurance of quality; reliable and timely delivery; Health Safety and Environment requirements; and possible ongoing maintenance and operational support, may be taken into consideration in procurement decisions.
  2. Probity – Procurement processes will be conducted with integrity, ethical behaviour, fairness and transparency.
  3. Accountability – Staff responsible for procurement will be held accountable for efficient and effective purchasing decisions.
  4. Purchasing Ethics –Staff must abide by EGW’s Code of Conduct.
Contracts awarded above $100,000

In line with Victorian Government policy we provide summary details of all current contracts valued at $100,000 or more.

For any enquiries, please contact our procurement team on procurement@egwater.vic.gov.au

 

East Gippsland Water undertakes all purchasing and tendering activities in a fair and ethical manner, and commits to obtaining goods and services at the value for money.   

How we do business

Procurement opportunities will be offered in a number of ways:

  • Tender
  • Via an established Panel Contract; or
  • Quote

and will be dependent upon the value levels below:

Want to be noticed?

EGW recognises that every procurement activity undertaken is an opportunity to deliver social and sustainable outcomes that help build a fair, inclusive and sustainable Region.

EGW recognises the importance of increasing the economic growth of local regional businesses and is committed to ensuring it is an integral part of our sourcing and procurement processes.

If you are a local supplier who wishes to register with EGW forward your details to procurement@egwater.vic.gov.au

Supplier Registration Form

Supplier Registration Form

* First Name
* Surname
Company / Business Name
* ABN Number
* Contact Number
* Email Address
* Business Address
Postal Address
Business Web Site Address

Please describe your business

Describe your Business

Additional Comments

Any Additional Information
Supporting documentation

Certain categories require specific insurances and licences. You may be asked to supply these as part of a quote process, alternatively upload relevant documentation here- ensure that you name the fileto reflect what it is, i.e. COC- Public Liability Insurance $5,000,000.

Procurement Thresholds:

EGW’s Procurement Governance Framework provides guidance for each level of procurement and the required approval gates for each level. 

 

Amount (Incl GST)
Minimum Requirements

<2,000

Minimum one quote is required

$2,001 – $50,000

At least two written quotes must be sought, or a Tender sent to market

$50,001 – $150,000

At least three written quotes must be sought, or a Tender sent to market

$150,001 and above

Tender sent to market

Tenders

All new tenders associated with the procurement of construction works, and goods and services by EGW are advertised on our online tendering system:

As tenders are released they are advertised in local newspapers, however, EGW encourages all businesses to register as a Supplier via the link below.  This allows registered suppliers and contractors to view and receive email updates of relevant tenders as they become available, as well as lodge tender responses online, and request and download documentation.

Panel Contracts

EGW will undertake and establish Pre Qualified Supplier Arrangements (PQSA) for non-construction procurement activities. 

These Panel Arrangements will be created through a full tender process where EGW will go to market to establish a group of eligible Suppliers under the banner of a specific business need. This means these Suppilers will have been assessed as having the technical, financial and managerial capability necessary to perform agreed requirements and can be called upon to complete work for EGW. 

There are two types of Panels:

PQSA – Closed

PQSA – Open

This is where the goods and/or services will be supplied under agreed pricing conditions for a stated period meaning that EGW can purchase directly from a supplier without the need for a further Request for Quotation (RFQ) or Request for Tender (RFT) process.

 

This is a closed panel and new Vendors cannot be added while the Panel contract is current. 

This type of arrangement does not include fixed pricing and therefore requires that EGW undertake a further RFQ process.  However, as we have gone through a tender process to ensure that the Supplier complies with our technical requirements (i.e. insurances, licences etc.), procurement lead-time is significantly reduced.

This is an open panel and EGW will reserve the right to allow new Suppliers to be added after an evaluation process. 

 

 

Over the 19/20 financial year new Panel opportunities will be presented to the market.  It is important therefore that if, as a potential Supplier you wish to participate in this opportunity, that you register your business on tenderlink via so that you can be advised via email when tenders are released.

If you have any queries in relation to these Panel Contracts please contact the procurement team on procurement@egwater.vic.gov.au

 

Quotes

In line with the procurement thresholds above and where a panel contract does not exist, quotes will be issued where required.

To guarantee that you are offered an opportunity to quote ensure that you have provided your details to EGW procurement@egwater.vic.gov.au with a brief description of your business.